Personal Assistant - Buenos Aires, Argentina - Coral

Coral
Coral
Empresa verificada
Buenos Aires, Argentina

hace 1 semana

Sofía Rodríguez

Publicado por:

Sofía Rodríguez

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Descripción

We are looking for a highly driven and creative Personal Assistant who is more than just a support role; you are a proactive, critical thinker acting as an extension of an executive.

Your primary mission is to function as a "second brain," understanding the complexities of an executive's mindset and proactively streamlining processes and decision-making to enhance efficiency.


In this role, you will join a team of 2-3 Executive Assistants supporting a busy family with both personal and professional tasks.

Your responsibilities will evolve and expand as you grow within the role.


Responsibilities

  • Personal Assistance_
  • Serve as a proxy for the executive, effectively managing communication and decisionmaking processes to ensure that their interests are represented with integrity.
  • Maintain and manage the executive's schedule, ensuring efficient time management and prioritization of tasks, balancing both personal and professional commitments.
  • Handle confidential information with the utmost discretion, ensuring privacy and security in all communications and documentation.
  • Communication and Collaboration_
  • Ensure clear and constant communication of plans, thoughts, and actions to the executive team, maintaining transparency across all channels.
  • Collaborate closely with other assistants and team members, fostering a unified approach to task and project management.
  • Actively participate in team meetings, providing valuable ideas and feedback aimed at enhancing team performance and achieving collective goals.

Requirements:


  • Technical Skills_
  • Minimum of 3 years' experience in an assistant role or a related field, with a proven track record of managing executive schedules and tasks.
  • Proficiency in office management software such as Microsoft Office Suite and Google Workspace.
  • Familiarity with project management tools and collaboration platforms like Notion, Asana, and Slack.
  • Soft Skills_
  • Exceptional communication skills, both verbal and written, tailored to effectively match the nuances of various stakeholders.
  • Strong organizational and timemanagement skills, capable of managing multiple priorities simultaneously.
  • Critical thinking and decisionmaking abilities under pressure, maintaining professionalism and poise.
  • Mentality_
  • Adopt a "secondbrain" approach, constantly anticipating the needs of the executive and taking initiative to address issues before they arise.
  • Comfortable with a high degree of autonomy and empowered to make substantial decisions.
  • An exemplary communicator who thrives in a remote working environment, understanding the critical importance of transparency and constant communication in such settings.
  • What We Value Most_
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Availability: Quick response times (within 10 minutes) during working hours.
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Accuracy: Consistently providing realistic estimates on task durations and meeting deadlines.
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Speed: Efficiently executing tasks without compromising on quality.
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Autonomy: Capable of working independently and being resourcefully proactive in problem-solving.
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