Asistente Administrativo de Adquisiciones - Buenos Aires, Argentina - United Nations Development Programme (UNDP)

United Nations Development Programme (UNDP)

Empresa verificada

Buenos Aires, Argentina

hace 1 semana

Publicado por:

Sofía Rodríguez

beBee Recruiter

Descripción

Job Identification

16386

Locations

Buenos Aires01, Argentina
Posting Date
02/15/2024, 11:37 AM
02/22/2024, 11:36 AM

Job Schedule

Full time

Agency

UNDP

Grade

Vacancy Type

Fixed Term

Practice Area

Effectiveness

Contract Duration

1 Year

Education & Work Experience

Bachelor's Degree 2 year(s) experience OR High School certificate
5 year(s) experience

Required Languages

Fluency in Spanish and English mandatory

Vacancy Timeline

1 Week

Mobility required/no mobility
- no mobility required

Background and Organizational Context

Under the guidance and supervision of the Procurement Analyst, the Procurement Assistant provides procurement services ensuring high quality and accuracy of work.

The Procurement Assistant promotes a client, quality and results-oriented approach in the Unit.

The Procurement Assistant works in close collaboration with the operations, programme and projects staff in the CO and UNDP HQs staff to exchange information and ensure consistent service delivery.

Position Purpose

Implementation of operational strategies
Support of procurement processes
Implementation of sourcing strategy
Advisory to NIM Projects
Facilitation of knowledge building and knowledge sharing

Key Duties and Accountabilities
1.)
Ensures implementation of operational strategies focusing on achievement of the following results:

Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategie
Provision of inputs to the CO Procurement business processes mapping and elaboration of internal Standard Operating Procedures (SOPs) in Procurement in consultation with the direct supervisor and office management.

2.)
Support procurement processes for CO, NIM/DIM projects and at the request of other Agencies focusing on achievement of the following results:

Preparation of procurement plans for the office and support to NIM/DIM Projects and agencies as well.
Organization of procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals, their preliminary evaluation and case presentation for approval to corresponding Committees in applicable cases.
Preparation of Purchase orders and contracts in and outside Quantum, preparation of Recurring Purchase orders for contracting of services, maintenance of the filing system in the procurement Unit. Buyers profile in Quantum.
Implementation of the internal control system, which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
Provision of information for preparation of costrecovery bills in Quantum for the procurement services provided by UNDP to other Agencies.

3.)
Contributes to implementation of sourcing strategy focusing on achievement of the following result:

Update of the rosters of suppliers.

4.) Advisory to NIM Projects to support their procurement processes in accordance to the applicable rules and regulations.

Attend to project consultations related to contracting processes.
Inform and advise projects according to rules and procedures.

5.)
Facilitation of knowledge building and knowledge sharing focusing on achievement of the following results:

Organization of trainings for the operations/projects staff on Procurement.
Sound contributions to knowledge networks and communities of practice.
Synthesis of lessons learnt and best practices on Procurement.
Technical Assistance for the projects staff on Procurement.
Any other related activity to the delivery of Procurement services.

Requirements:

_ Education_

Secondary Education with specialized training in procurement.
University Degree in Business or Public Administration would be desirable, but it is not a requirement.

_ Experience, Knowledge, and Skills_

5 years of relevant administrative experience is required at the national or international level for secondary education.
2 year of relevant administrative experience is required at the national or international level for university degree.
Experience in the usage of computers and office software packages (MS Word, Excel, etc.)
Fluency in Spanish and English mandatory
Experience in organization of trainings would be desirable.
Knowledge of automated procurement systems, experience in handling of web based management systems would be desirable.
CIPS 2 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.

_Expected Demonstration of Competencies_

_ Core_

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, sh